Ingoing Inspections: What Every Landlord and Tenant Needs to Know

An ingoing inspection, also known as a property condition report, is one of the most important documents in a rental agreement. Completed just before a tenant moves in, this report captures the exact condition of the property - room by room, item by item - and serves as the benchmark for how the property should be returned at the end of the lease.

From a Landlord’s Perspective:

An ingoing inspection is your best protection against potential disputes. It documents the cleanliness, condition, and functionality of the property, backed up with detailed notes and timestamped photos. If damage occurs during the tenancy, this report provides the evidence needed to support a claim for repairs or cleaning from the tenant’s bond.

Because of the level of detail required, this is one of the key reasons landlords choose to work with an experienced property manager. A skilled manager knows exactly what to look for, how to document it properly, and how to store that information securely for future reference - helping to prevent issues and protect your investment.

From a Tenant’s Perspective:

It’s your safeguard too. An accurate ingoing report means you won’t be held responsible for pre-existing damage or wear and tear. Tenants should be encouraged to review the report carefully and note anything that might have been missed - scuff marks, small cracks, or appliance issues. You typically have a set period (7 days in SA) to return the signed report with any amendments. Keeping your own photos is also a smart move.

Why It Matters:

When it's time to move out, the condition of the property is assessed against the original ingoing inspection. This comparison forms the basis of the final bond decision. If the report is vague or incomplete, it becomes much harder to prove the condition of the property either way - and that can cost both parties time and money.

In short, the ingoing inspection isn't just paperwork. It's peace of mind.

Refer to our article on “Preparing For a Tenant: A Landlords Guide" for more info on how to ensure a smooth ingoing inspection